Inwood Forest Community Improvement Association
Board of Directors Meeting
Ruth Smith Academy
October 10, 2007


Board Members Present:
President Julie Grothues
First Vice President Hugo Du Bois
Secretary Donn Williams
Treasurer Ben Harris
Director Louise Gonzales
Board Members Absent:
Second Vice President Clinton Williams
Director Clymer Wright



Meeting Called to Order

President Grothues called the meeting to order at 7:05 PM on October 10, 2007. Charles Kinard was appointed as parliamentarian and Officer Mike Corley was designated as Sergeant at Arms. Grothues moved to amend the agenda to allow an update on the events of the golf course situation at the start of the meeting. There were no objections.

Golf Course

Grothues informed the homeowners that since the last monthly meeting in September:

Documents requested by IFCIA from Patti Knudson Joiner’s firm related to work they have done for Inwood Forest Partners (IFP) were submitted to IFCIA’s attorneys Friday, September 21st for a camera only inspection. A camera only inspection means that the documents can be reviewed by IFCIA’s attorney and they can tell us about them, but cannot show us those documents or give us any copies of them. There was not a lot of information in the documents that were submitted. Some rough sketches of ideas that they had for development of the golf course property were included in the documents. There were very few specifics on the sketches.

On September 25th, IFCIA and its attorneys met with IFP and a mediator as part of a court ordered mediation. The mediation was ordered by the courts after IFCIA filed an appeal of the judge’s decision to deny IFCIA’s request for a temporary injunction against IFP back in May 2007.

During the mediation, IFCIA and IFP each made opening comments re: the case and then each party was sent to a separate room. The mediator came to IFCIA’s room with a proposed plan for the development of the golf course. The mediator made it clear that IFP told him that this was “a” plan that they had, but was not “the plan.” The Board looked at the plan and requested that IFP give IFCIA thirty (30) days to consult with a land use expert about the plans. IFP agreed to this with the stipulation that the only people that would be allowed to review the plans were the IFCIA Board, their attorneys, and the land consultant. IFCIA agreed to these terms.

On October 1st, the Board met with land use consultants from Vernon Henry and Associates. They have agreed to study IFP’s proposed plans and the golf course property itself and report back to us. Grothues was able to confirm to residents in attendance that the proposed plans were consistent with what IFP discussed during its meetings with selected IF residents in March of this year. The plan presented, did not included any apartments. The plan primarily included residential development with some and commercial use. There was no indication that the plan included gated communities nor was any indication given re: the price range of the proposed residential development.

Grothues noted that IFCIA believes that this study by the land use consultants will give it a good base of knowledge for future reference. This will be important as we move forward.

Grothues mentioned that Clear Lake Water Authority (CLWA) is in the process of taking the Clear Lake golf course property by eminent domain for the purpose of flood mitigation. They went out and got three appraisals which ranged from a negative $250,000 to a little over $2 million. A hearing was set up with a three person panel to determine the value of the property. Both sides presented what they thought the property was worth. The Renaissance Golf Group (most of the same people in IFP) stated that they had an appraiser and that if the property were to be developed, it would be worth $17 million. CLWA presented three appraisals based on the fact that there are deed restrictions on the property until 2021 that would prevent development. The panel came up with a value of $14 million in spite of the fact that the property has restrictions on it until 2021. It appears that the panel was looking to CLWA to come up with an alternative to having the land sit vacant for the next 14 years other than flood mitigation. While we don’t agree with this, it shows that we need to be prepared for all questions about the future of the property.

One homeowner inquired on what the Board is basing their suit on. Grothues replied that the suit it based upon the fact that this was built as a golf course community, and that homeowners bought their homes with the understanding that this was a golf course community, and the deed restrictions for the propertied around the golf course were written to accommodate the golf course.

One homeowner inquired on if the mediation was nonbinding, and if the results of the consultant would be discussed at mediation. Grothues replied that this is a nonbinding mediation, and that there was nothing in the agreement that stated the Board would have to turn over their documents from the consultant.

D. Williams requested that the board start with item six (6) of New Business on the agenda, since he may need to leave early. There were no objections.

Approval of Minutes

The minutes of the September 12, 2007 meeting were unanimously approved as presented on a motion by D. Williams, seconded by Gonzales.

Financial Reports

Grothues reported that since the October board packet was received late, any comments re: the financial statements would be circulated via e-mail.

Management Reports

Properties and Facilities Committee Report
Grothues reported that Joe Wells submitted a new bid for nest year’s pool cleaning service, which will be added into the 2008 budget. Grothues added that there were four (4) forced mowings this past month and one is scheduled for this week.

Deed Restrictions Committee Report
Kinard reported that there were 346 uncured violations, and 240 cured violations; 3 addresses need to be discussed in Executive session.

ACC Committee Report
Gonzales reported that she recently received three (3) ACC forms - 2 were approved, and one denied. Grothues added that a letter had been drafted re: a fence on the west side IF that was in violation of the deed restrictions for that section. Attorney Terry Sears has been asked for his comments.

Flood Control Committee Report
There was no report.

Security Committee Report
Abrahams reported that he went to the Near Northwest Management District’s (NNWMD) crime tracker meeting. He was not able to stay for the entire meeting, but is going to get together with the head of the committee to gather more information regarding the details of their plan. Grothues added that (NNWMD) is the one that coordinated the raid that were done on Holly View, De Soto, and West Gulf Bank. Their goal is to have one designated person from each neighborhood and everyone is to funnel their information through the one person, who would then report back the NNWMD.

G. Communications Committee Report
Du Bois reported that the new message center was up and running. The outgoing message was recorded by a professional speaker. The new message center allows for three options, 1 – Board, 2 – Deed Restrictions, and 3 – ACC, when a message is left, an e-mail and audio copy of the message is sent to the appropriate person(s) notifying them.

H. Resident Relations Committee
Gonzales reported that she has been distributing the new owner books. The October yard of the month for the East side was 5402 Arncliffe and the West side was 6050 Green Falls.

Old Business

The Board tabled this topic.

New Business

A. 2006 Audit Report – Final Version
D. Williams moved to accept the final version of the 2006 audit report, seconded by Harris and unanimously carried.

B. Annual Meeting Elections
Grothues reminded the board that four current members were up for reelection in January 2008 and inquired about who would be running for re election.

C. Set Special Meeting to Discuss the 2008 Budget
The Board discussed several dates for a special meeting re: the 2008 budget for the following week; the date will be confirmed via e-mail.

D. CD at AXA with 12/07 Maturity Date
Grothues reported that a CD would be maturing this month for $11,000.0 and a second CD would be maturing in December for $25,000.00. Grothues informed the Board that they might need to consider selling the $25,000 CD early. Harris moved to give Grothues the authority to initiate the sale of the $25,000 CD at AXA prior to the maturity date if needed, seconded by D. Williams, and unanimously carried.

E. Town hall Meeting in November? Meeting Place?
Grothues suggested that the board have a town hall type meeting in place of either the November or December monthly meeting to bring homeowners up to date about the lawsuit and mediation; the Board would send out postcards to inform homeowners of the meeting.

F. Deed Restrictions Guidelines
A draft of policy and procedures re: deed restrictions was discussed. A vote to approve this will be taken at a later time when everyone has had a chance to review them.

Executive Session

The meeting of the Board of Directors was adjourned to Executive Session at 8:52 p.m. to discuss several items.

President Grothues called the meeting out of Executive Session at 9:02 p.m.

Du Bois moved to allow Genesis to take the appropriate actions towards the three addresses presented to the Board for deed restriction violations, seconded by Gonzales, and unanimously carried.

Adjournment
With no further business to come before the Board, the meeting was formally adjourned at 9:03 p.m. on a motion by Gonzales, seconded by Du Bois and unanimously carried.

Next Regular Board Meeting
The next Board meeting is scheduled for Wednesday, November 14, 2007.